How shall I monitor implementation of integrity action plan? 2018-07-18T13:50:24+00:00

HOW SHALL I MONITOR IMPLEMENTATION OF INTEGRITY ACTION PLAN?

Effective monitoring of the implementation of integrity plans does often represent a challenge. Any deficiencies in monitoring could have a negative impact on further implementation. Without adequate monitoring, top management lacks relevant and reliable information regarding challenges and results achieved.

Consequently, top management cannot answer the question of what needs to be done to ensure adequate further implementation.

To enable effective monitoring, top management should assign relevant responsibilities, and build and strengthen in-house capacities in the area of monitoring and evaluation.

Once responsibilities and capacities are being intact, the ToR of the monitoring system should be defined. This includes who monitors what, what are the sources of verification, what information collection channels should be used, the periodicity of monitoring and how the monitoring table should be filled in.

Documentation requirements should be as simple and straightforward as possible, to keep the use of resources cost-effective.

An example of a monitoring table:

Monitoring table

Name of the risk

Treatment/

measure

Indicators

Deadline

Progress 2018

Progress 2019

Progress

2020

Source of verification

Challeges/

Comments

1. Unlawful receipt of gifts

 

Minor

 

risk level

Organise periodic trainings in regulations on gifts and hospitality.

 

Set up a system for regular update of the Gift Register.

Number of people trained

 

Number of trainings held

 

one system has been set-up

15 March 2018

Regular reporting is critical to ensure that the implementation of the Integrity Plan is following the schedule and planned results are being achieved. The responsible person(s), should therefore, periodically report to the mayor on the implementation. The minimum frequency of reporting should be fixed between three and six months. Reporting allows the local government to undertake adequate and timely measures in cases where implementation of particular measure(s) poses difficulties/ delays.

Independent evaluation should be undertaken at the end of the foreseen period of implementation of the Integrity Plan. This should ascertain results to date for use in determining optimal steps for the Plan continuation and reassessment. The lessons learned from the implementation would highlight the gaps in the process (involvement and ownership, efficiency, effectiveness and relevance, coordination arrangements, dissemination of on-going initiatives to create synergies with others etc.). The evaluation would focus on the achieved outcomes, as well as on the impact over the organisational performance. Though such evaluation is often costly and requires professional external expertise, the information it provides is far more valuable. Information on achievements and gaps should feed and support the next planning cycle.

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